What accounting records should a winning company carry?

Let's see, getting into the roll of public tenders and hiring with the public sector is not anything. If your company has caught a public contract, you can already be mentalized: you have to get serious with accounting. It is not just to fulfill the law, it is that if you screw it here, the relationship with the administration can go to the gate before what a rooster sings.

The first, and there is no escape: it is time to bring a well -currated record of all the contracts that have awarded you. Nothing "I point out." Here everything goes: who hired you, for what, how much is the contract, when it begins and ends, and the conditions to execute it. What are there changes in the contract? Points. What is delays or moves the delivery deadline? All to the registration, without excuses.

And of course, invoices. Here is not the typical folder full of wrinkled papers. Each invoice, either issued or received, must be well related to its corresponding contract. You have to be a retailer: what service you gave or how well you delivered, how much it cost the grace, when they paid and how. Yes, it's a currazo, but if you want to sleep peacefully, you know.

Do not forget the payments. Each euro that enters or leaves, well identified: for what contract it was, how much, when, payment method, bank ... All clear, that the auditors then come and do not want them to catch you in a resignation.

Another topic that sometimes ignores: guarantees. If your contract asks for a bank guarantee or a bond insurance, sign it. Here is interesting to know what kind of guarantee you gave, for how much, who charges it if something happens and what needs to be done to return it to you. Do not leave this in the air.

If your contract is one of those lengths, public works type or service of years, theirs is to keep a record of costs and income as time progresses. So you can compare what you thought I was going to cost or enter and what you really ended up seeing. What do you get rid of? Better that you find out before the Treasury.

Ah, and the brown. Because there are always trouble, conflicts, demands ... you have to have a list of all the problems that have come out, who are involved, what steps you are to fix it and how the thing ended. Don't leave everything in the "I remember."

In the end, all this paperwork is not only for fear of the fine. If you carry everything well, you manage better and save you dislikes. So, if you want to survive in the world of public contracts, a registration system that works and training your people so that it does not lead it. If not, luck - you will need it.