What is documentary traceability in hiring?

Ok, let's put a little more human flavor to this:

Let's see, the documentary traceability in public procurement sounds super technical, but in reality it is basically to take the track to each paper and decision that is taken when the government buys something or hires a service. Think about it as the WhatsApp history of a relationship, but with less memes and more bureaucracy. Why is it important? Because without that trace, anyone could get hand, lose documents, or make decisions in the dark, and nobody would find out.

Every time a public entity takes a tender, since it says "I need such a thing" until the contract ends (and sometimes later), it has to be clear who did what, when and why. Thus, if later someone asks "why did they give the contract to this company?" Do not invent excuses. Only the file is checked and ready, everything is there.

This traceability is not exclusive to hiring; They use it even in the food industry to know where the meat you eat comes from. But here, in the world of state paperwork, it translates into being able to follow each document, decision, and step given during the process. Since someone says "we hear, we need this", through the preparation of the tender, the evaluation of the offers (that moment of tension), the award, the execution, and even the claims or fights that may arise later.

What is the use of all this roll? Well, first, for everything to be transparent. If there are doubts, anyone can check the process and see that there was no pig. Second, it helps correct errors or rare rolls, because if something went wrong, you can see at what time the road was twisted. And third, because it gives legal support: if it was not written, it does not exist, so everything has to be documented so that no one is duck.

Today, most already use electronic systems for all this. No dusty folders; Now everything goes digital. That makes it easier to save and share info with companies that want to participate. And if you are an interested company, you better understand how these systems work, because that is where the entire administrative gossip is.

In summary, documentary traceability in public procurement is like the GPS of government contracts: if you do not have it, you lose easy and anyone can take advantage of chaos. So, if you are going to play in the world of public tenders, you better learn to track each step and keep everything, because you never know when they will ask for explanations.