What is the needs report?

Ok, we are going to do it more human, with a little voice and less rigidity:

Look, the famous needs report is basically the starting point in all this move of public tender. Without this document, nobody knows what the hell the entity needs or how demons they plan to get it. It is like the map before a trip: if you are not sure, you end up lost and spend more than you should.

What is it for? Well, to put on the table, clear and blunt, what does the public body need, why he needs it, when he wants it and how much is willing to release pasta. If you do not leave it well detailed, suppliers and contractors end up sending proposals that have nothing to do - and there begins the circus of misunderstandings, challenges, and well, the whole novel.

The format ... Well, it depends a lot on the entity and what they are looking for. Sometimes it is a very long document, with technical specifications, delivery deadlines, service conditions, maintenance, support, to the available budget and evaluation criteria, all there. Other times, it is simpler, but it always has to make clear what they expect from those who are going to compete.

And be careful, this report is not to take it lightly. A silly mistake, an omission or simply not being clear, can mean proposals that are useless or until the entire process goes to the garete. Therefore, it is best that everyone who has something to say participate in the elaboration, and if they can bring a public hiring expert, better.

Ah, and if you are worried about SEO - which I know sometimes we write more for Google than for people -, tense terms such as "needs report", "public tender", "public procurement", "supplier", "contractor", "technical specifications", "delivery deadlines", "service conditions", "budget available", "evaluation criteria", and "experts in public procurement" in a natural way, without forcing the machine.

Total, the needs report is the key document for the entire public bidding process not to become a disaster. Do it well, involve everyone and, if you can, call those who really know about the subject. If not, you will have problems, and the fat people.