How is a tender from the public sector planned?

Plan a public tender ... Uff, that is not anything. Public entities cannot improvise here, really. Everything is super meticulous, regulated to say enough, and if you skip a step, you can prepare for legal trouble or to fall on you the internal control. As if that were not enough, you have to know the laws and regulations as if they were your favorite series, because failing there is a direct ticket to the disaster.

First step? Define well what nose you need to buy or hire. Nothing "Let's see what is in the market", you have to know exactly what product, service or work you are looking for and capture everything in technical specifications. If you leave something vague or ambiguous, prepare for claims, confusion and dramas during the process. Better to be clear from the beginning.

Then comes the part of doing homework: investigating the market. Here we have to see who suppliers are, what prices are being handled, how the sector moves, if there are new trends ... Basically, it is like stalkear to everyone to be able to put realistic prices and conditions. With that, you can calculate the estimated value of the contract and decide how you are going to choose the winner, so that no one is shining that they have scammed it.

When you have that info, it is time to build the bidding papers. Get ready, because this is a document festival: the specifications (which is basically the contract manual), the criteria to see who can participate (no, not everyone can), and the criteria to decide who wins. Everything has to be clear and transparent so that they do not say that there was trap or favoritism.

Already with ready papers, you have to publish the ad. And it is not worth hitting it on the board of the office, huh. Normally you have to upload it to an official public procurement portal (and if you can, in more places, better), so that no one says it did not find out. The idea is that any interested company can see the opportunity and decide whether it is launched or not.

When the announcement is outside, the show begins: answer doubts of the companies, clarify anything that is not clear in the papers, and receive offers. All this without letting the offers be filtered or open before time, because if not, goodbye confidentiality and goodbye just process.

In the end, when more offers are no longer accepted, it is time to evaluate them according to the criteria that you left super clear before. Here you have to be impartial and document everything, because if not, surely someone complains. The contract goes to the one who offers the best value for money, but eye: it is not just the price. It also counts the quality, after -sales service, sustainability and everything you have put as important. It is not as simple as "the cheapest wins."

So yes, planning a public tender is an impressive work. It requires organization, some patience and, above all, transparency to avoid problems and make sure public money is used well. If you are a company and want to enter this world, you better prepare well, because there is no room for improvisations here.